Managed communities are quite common in Florida, and there are about 49,800 at present.
A lot of people are attracted to these communities as homeowners associations work to make them better places to live. Unfortunately, however, HOA boards often have a hard time managing all of their responsibilities. An HOA management company can step in to help.
In this guide, we'll go over some of the key responsibilities of community association managers so you can see how they might benefit your Tampa, FL, neighborhood. Let's get started.
1. Maintenance of Common Areas
Residents in an HOA community should follow property management best practices to maintain their own properties. When it comes to common areas, however, the HOA board is responsible.
An association manager can oversee this, organizing repair and maintenance work when it's needed. This will keep common areas like pools, parks, and gyms in a good state. They have the experience to handle this effectively and may be able to get better prices for various services to save money for the community.
2. Financial Duties
HOA board members are community volunteers, so their skill sets are often limited. Managing finances isn't easy, especially for someone who doesn't have relevant experience.
An association manager can take on this duty. They have relevant community management skills that allow them to handle things like this effectively. They can collect HOA fees, organize budgets, and optimize spending to help the community thrive.
3. Policy Enforcement
HOA boards can set various policies for their residents. These rules keep things civil and help prevent disputes between neighbors. HOA boards sometimes find it hard to enforce these policies, however.
They generally know many residents personally, so may not be entirely comfortable dishing out punishments. An association manager doesn't have this issue so they can enforce rules as needed. Their lack of bias helps keep things fair for everyone.
4. Legal Assistance
Another complicated duty that HOA boards may need to handle is dealing with legal matters. As with finances, someone with suitable experience is needed here to avoid issues.
Association managers have an in-depth knowledge of property law. They can provide suitable guidance if any legal issues arise so your HOA can handle the situation appropriately. This can save both time and money that would be spent finding a lawyer who may not be needed.
5. Administrative Support
Association managers can provide effective community relations strategies and take care of various administrative duties. This can involve:
- Managing contractors and vendors
- Organizing HOA meetings
- Insurance administration
- Project management
- Contract negotiations
- More
These tasks aren't necessarily too difficult, but many HOA boards simply don't have the time to take care of them, so a community manager can handle them instead.
Professional Community Association Managers: The Right Choice for Your Community
Community association managers can take on various responsibilities to make things easier for your HOA board and help your community thrive. PMI Tampa offers professional association management services in Tampa and the surrounding communities.
We have a wealth of experience and use the latest technology to drive the best results. Take a look at our association management page today to see more about how we can help your community.
